Accounting Clerk II

Company: HUSCO International
Location: Waukesha
Posted on: May 20, 2023

Job Description:

This position is located in Waukesha, WI

POSITION SUMMARY

Husco provides individuals the opportunity to pursue a career within a fast-paced, industry leading and entrepreneurial organization. This is a support role including a wide variety of tasks for US Automotive Finance. A successful Accounting Clerk II - Payable is self-motivated, detail oriented, ability to handle multiple ongoing tasks, and works well with other departments. This position supports both day-to-day functionality of the Accounts Payable process, but also provides the individual with opportunities to grow problem solving and analysis skills.

Husco is committed to building an environment for employees to be able:

• To have the flexibility of their own work and put a personal 'stamp' on their output
• Continuously expand and develop their professional talents, skills, and knowledge
• Create a product for our customers that serves a greater purpose to communities around the world RESPONSIBILITIES
  • Prepare accounts payable check, wire transfer, and ACH payment batches. Includes investigation and resolution of items that would cause batch errors and comparison of outgoing payment total vs cash availability.
  • Review/reconcile vendor statements and research/correct discrepancies. Monitor open PO's and vendor statements for past due invoices.
  • Process employee expense reports, including verification of receipts and coding.
  • Monthly review and processing of supplier debits.
  • Ensure vendor credits are applied appropriately.
  • Maintain supplier files and records including creation of new suppliers in Husco's ERP system.
  • Receive, research, and resolve internal and external supplier-related inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons.
  • Investigate and resolve issues associated with processing of invoices and purchase orders.
  • Work with suppliers to provide corrected invoices when original invoices contain errors or do not meet Husco requirements.
  • Review open purchase receipt report and investigate/determine the appropriate clearing method.
  • Monthly evaluation, reporting, and communication of Purchase Price variance between standard cost and invoice cost. Including investigation of underlying factors that drive price changes.
  • Investigate underlying factors that drive price changes resulting in Purchase Price Variances.
  • Prepare Sales & Use Tax files and submit to Corporate monthly.
  • Play a key role in transitioning Accounts Payable functions from current ERP system (BaaN) to new ERP system (IFS).
  • Reconcile G/L accounts on a monthly/quarterly basis, as required. Investigate and resolve any discrepancies.
  • Timely distribution of assigned reports.
  • Assist finance team with gathering support for all audits as required.
  • Set up rework and warranty projects.
  • Manage IRS 1099 compliance and reporting.
  • Scan documents into electronic SharePoint libraries.
  • Other duties as assigned. MINIMUM QUALIFICATIONS
    • 3+ years of working experience in a high-volume finance, accounting, or business office.
    • Associates Degree required.
    • General knowledge of accounting principles.
    • Intermediate computer proficiency with a strong emphasis on Microsoft Excel.
    • Accurate with strong attention to detail.
    • Working knowledge of ERP Systems with preference for IFS.
    • Speed and accuracy in data entry, with the ability to review / audit while entering.
    • Strong work ethic, self-motivated, and organized.
    • Ability to interact with people at all levels of responsibility.
    • Ability to work with confidential information. PHYSICAL ACTIVITIES
      • In a workday, this person may be required to sit 90%, stand 5%, walk 5%, squat or kneel, twist, and drive / travel.
      • Will lift from 1 to 35 pounds. Lifting may include miscellaneous materials if required.
      • Fine manipulation is needed for PC work and use of other office equipment.
      • Visual requirements include ability to read and follow directions. This person may come in contact with office hazards: temperature and humidity are normal for this position and there are no unusual atmospheric conditions. Will be required to wear personal protective equipment in posted areas of the plant, including safety glasses, ear plugs, and safety shoes.
      • Total awareness of the plant environment as it pertains to the safety of other employees, operation of equipment, handling of equipment/materials, and visitors is required.
        
        This job description in no way states or implies that these are the only duties to be performed by the employee(s) in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.
        
        A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. (All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others). The requirements listed in this document are the minimum levels of knowledge, skills and abilities.
        
        (This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.)
        
        (HUSCO IS PROUD TO BE AN EQUAL OPPORTUNITY EMPLOYER.)

Keywords: HUSCO International, Waukesha , Accounting Clerk II, Accounting, Auditing , Waukesha, Wisconsin