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Administrative Assistant - Waukesha

Company: My Choice Family Care
Location: Waukesha
Posted on: June 6, 2021

Job Description:

Position: Administrative Assistant

Reports to: Office Manager

Department: Administrative

FLSA Status: Non-Exempt

Office Location: Waukesha

Travel: Minimal travel between Waukesha, Wauwatosa, and Madison office locations (10% - 20%)

Do you think it is important to make a difference every day? Are you fulfilled by helping others to live their best lives? My Choice Wisconsin is proud to offer a rewarding work environment as an employer of choice. We work collaboratively across departments and with our provider network towards bettering the communities we serve.

Who We Are

Caring Starts Here where we embrace the whole person. We are Wisconsins largest Managed Care Organization that serves seniors and adults with disabilities, making a difference in over 50 counties across the state. We are a place where diverse talented and mission-driven professionals choose to come to do the most rewarding work of their lives. Youll work alongside dedicated and experienced individuals with hearts for service, just like you. Youll be supported, with meaningful professional development and mentorship. We strive to create an inspiring and exciting environment that attracts the best of the best - are you the best of the best?

What You Bring to the Table

A passion for helping others and a zest for a workday thats never the same. Enjoyment in partnering with teammates and collaborating across the organization toward the same goals. The drive and internal motivation to work autonomously. Adaptability and excitement for change and growth. You provide support for various departments in administrative and clerical tasks.

What We Offer

  • Rewarding work
  • Supported autonomy
  • Teamwork and collaboration
  • Workday variety
  • Generous 401(k) program with 100% vesting AND company match on day 1
  • Competitive compensation
  • Other fabulous benefits include:
  • PTO and floating holiday
  • Medical, dental, and vision insurance programs
  • Employer-paid life and short-term disability insurance

  • Enjoy participation in the Federal Public Service Loan Forgiveness Program

What You'll do as an Administrative Assistant

  • Provide clerical support as required by the Office Manager, which may include providing support for various departments.
  • Sorts and distributes incoming mail; prepare outgoing mail via mail postage meter machine or mailing service.
  • Assists with mailing projects. Managing and cleaning address lists, creating labels, folding and stuffing envelopes.
  • Write and distribute email, correspondence memos, letters, faxes and forms. Prepares, edits various documents as needed.
  • Assists in maintaining proper inventory of office supplies at assigned office location.
  • Answer incoming calls in a friendly manner and provide excellent customer service to all visitors & guests.
  • Maintains and upholds confidentiality at all times and follows proper procedures and protocols in handling PHI and other sensitive information.

Minimum requirements What Youll Bring to the Role

  • High school diploma or general equivalency diploma (GED). Associate Degree in business or administrative assistant preferred.
  • At least two (2) years of related office experience.
  • A valid Wisconsin Drivers License is required.
  • Access to a reliable vehicle is required.
  • Valid state of Wisconsin drivers license, reliable transportation, and insurance are required at the time of filing application and must be maintained throughout employment is required.
  • Proficient knowledge and skill using MS Office Products such as Excel, Word, Outlook & PowerPoint.
  • Strong organizational skills with ability to multitask and prioritize various projects.
  • Ability to operate multiline phone system to answer and direct phone calls.
  • Accurate data entry and keyboarding skills (minimum 40 wpm).

My Choice Wisconsin is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status

Keywords: My Choice Family Care, Waukesha , Administrative Assistant - Waukesha, Other , Waukesha, Wisconsin

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