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Accounts Payable Coordinator, Waukesha

Company: Carroll University
Location: Waukesha
Posted on: March 20, 2023

Job Description:

Accounts Payable Coordinator, Waukesha

General Information

  • Job Title:Accounts Payable Coordinator
  • Location:
    • 100 N East Ave
    • Waukesha, WI, 53186
    • United States
    • Employee Type:Support Staff
    • Job Category:Business Office, Staff


    • Review and distribute all vendor invoices for approval, matching invoices with purchase orders.

    • Review all invoices and requests for payment for appropriate account numbers, authorizations, and documentation per University policy.

    • Review all expense reports for compliance with University policy and documentation.

    • Perform data entry function for all invoices, requests for payment, and expense reports in an accurate & timely manner.

    • Create and distribute accounts payable and student payments in a timely manner, matching invoices with checks, direct deposits, and electronic fund payments.

    • Meet key payable processing deadlines.

    • Maintain vendor files.

    • Establish and update vendor profiles in University software system.

    • Maintain files on student non-cash prizes for inclusion on 1099 MISC reporting as needed.

    • Back up purchase order preparation and distribution.

    • Monitor Open PO's and vendor statements for past due invoices, resolve billing problems.

    • Communicate with University employees for information accuracy and problem resolution.

    • Respond to vendor, employee, and student inquiries.

    • Perform month end A/P reconciliation.

    • Assist the Senior Accountant in basic accounting projects related to A/P.

    • Miscellaneous duties as assigned by supervisor.


      Education and/or Experience:

    • High school diploma or equivalent

    • Accounts payable experience required

    • Basic bookkeeping experience desired

      Mathematical Skills:

    • Ability to add, subtract, multiply and divide

      Technology Skills:

    • Create simple text documents in Word

    • Use and maintain voice mail and e-mail

    • Possess average keyboarding skills

    • Use University software to create & maintain A/P information

    • Create and maintain simple Excel spreadsheets

    • Use Microsoft Teams for communication and virtual meetings.

      Human Relations Skills:

    • Communicate effectively verbally and in writing, in person, via the telephone and through email.

    • Able to work independently

    • Able to multi-task and prioritize tasks.

    • Possess Customer Service skills

    • Excellent organizational skills

    • Candidates must be willing and able to support and advance the University mission.

      Physical Demands:

    • Able to sit for extended periods of time

    • Able to lift and carry up to 10 pounds

    • Able to walk short distances

    • Able to reach and bend

      To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?showjob=570705126

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Keywords: Carroll University, Waukesha , Accounts Payable Coordinator, Waukesha, Other , Waukesha, Wisconsin

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