Accounts Payable Coordinator, Waukesha

Company: Carroll University
Location: Waukesha
Posted on: March 20, 2023

Job Description:

Accounts Payable Coordinator, Waukesha

General Information

• Job Title:Accounts Payable Coordinator
• Location:
  • 100 N East Ave
  • Waukesha, WI, 53186
  • United States
  • Employee Type:Support Staff
  • Job Category:Business Office, Staff
    
    Description
    Responsibilities:
    
    
  • Review and distribute all vendor invoices for approval, matching invoices with purchase orders.
    
    
  • Review all invoices and requests for payment for appropriate account numbers, authorizations, and documentation per University policy.
    
    
  • Review all expense reports for compliance with University policy and documentation.
    
    
  • Perform data entry function for all invoices, requests for payment, and expense reports in an accurate & timely manner.
    
    
  • Create and distribute accounts payable and student payments in a timely manner, matching invoices with checks, direct deposits, and electronic fund payments.
    
    
  • Meet key payable processing deadlines.
    
    
  • Maintain vendor files.
    
    
  • Establish and update vendor profiles in University software system.
    
    
  • Maintain files on student non-cash prizes for inclusion on 1099 MISC reporting as needed.
    
    
  • Back up purchase order preparation and distribution.
    
    
  • Monitor Open PO's and vendor statements for past due invoices, resolve billing problems.
    
    
  • Communicate with University employees for information accuracy and problem resolution.
    
    
  • Respond to vendor, employee, and student inquiries.
    
    
  • Perform month end A/P reconciliation.
    
    
  • Assist the Senior Accountant in basic accounting projects related to A/P.
    
    
  • Miscellaneous duties as assigned by supervisor.
    
    Qualifications:
    
    Education and/or Experience:
    
    
  • High school diploma or equivalent
    
    
  • Accounts payable experience required
    
    
  • Basic bookkeeping experience desired
    
    Mathematical Skills:
    
    
  • Ability to add, subtract, multiply and divide
    
    Technology Skills:
    
    
  • Create simple text documents in Word
    
    
  • Use and maintain voice mail and e-mail
    
    
  • Possess average keyboarding skills
    
    
  • Use University software to create & maintain A/P information
    
    
  • Create and maintain simple Excel spreadsheets
    
    
  • Use Microsoft Teams for communication and virtual meetings.
    
    Human Relations Skills:
    
    
  • Communicate effectively verbally and in writing, in person, via the telephone and through email.
    
    
  • Able to work independently
    
    
  • Able to multi-task and prioritize tasks.
    
    
  • Possess Customer Service skills
    
    
  • Excellent organizational skills
    
    
  • Candidates must be willing and able to support and advance the University mission.
    
    Physical Demands:
    
    
  • Able to sit for extended periods of time
    
    
  • Able to lift and carry up to 10 pounds
    
    
  • Able to walk short distances
    
    
  • Able to reach and bend
    
    
    To apply, please visit: https://secure4.saashr.com/ta/6153588.careers?showjob=570705126
    
    
    
    
    
    
    
    
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Keywords: Carroll University, Waukesha , Accounts Payable Coordinator, Waukesha, Other , Waukesha, Wisconsin