Facilities Coordinator

Company: CBRE
Location: Waukesha
Posted on: May 22, 2023

Job Description:

Facilities Coordinator

Job ID

119446

Posted

18-May-2023

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Building Management, Facilities Management, Property Management

Location(s)

Waukesha - Wisconsin - United States of America

We are ready to hire the best! Is that you? CBRE facilities support could be your ideal career path to provide assistance to the Facility Management team, take charge and ensure the successful completion of client facility needs!

DUTIES AND RESPONSIBILITIES

Respond to client inquires or concerns and provide consistent communication to ensure timely and quality service delivery to clients.

Build work orders and assign them to multiple technicians, subcontractors and vendors while assisting management in solving matters.

Provide reports on open and closed assignments, check status with the appropriate technician or vendor. Maintain files on work orders, proposals, and department files.

Create vendor files and check accuracy on completed paperwork submitted by vendors.

Train vendors on work order and billing procedures. Process invoices and ensure accurate cost center coding.

Assist with the inspections on the facility campus and use pc and/or PDA for work order system, email, ESS and training. Assist with process and procedure training.

To perform this job optimally, an individual needs to perform each critical duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding with the ability to write routine reports and correspondence.

Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

Ability to efficiently present information to an internal department and/or large groups of employees.

OTHER SKILLS AND/OR ABILITIES

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Basic computer skills with Microsoft Office, Outlook and preferred work order system experience.

Strong communication and customer service.

Physical requirements include stooping, standing, walking, climbing stairs and ladders and ability to lift and carry heavy loads of 50 lbs. or more.

EDUCATION AND EXPERIENCE

High school diploma or general education degree (GED) required and a minimum of two years of related experience and/or training.

EMPLOYEE BENEFITS

We offer excellent & comprehensive benefits that launch your career path. From company matched 401k to PTO with opportunities for overtime. Opportunities to celebrate diversity and inclusivity promoting open problem solvers.

CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law. We also provide reasonable accommodations, as needed, throughout the job application process. If you have a disability that inhibits your ability to apply for a position through our online application process, you may contact us via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).

NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Keywords: CBRE, Waukesha , Facilities Coordinator, Other , Waukesha, Wisconsin