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Executive Assistant

Company: Novus Home Mortgage
Location: Waukesha
Posted on: May 26, 2023

Job Description:

Novus Home Mortgage is currently looking for an Executive Assistant to join our Corporate Team. The ideal candidate will be an initiative-taking and analytical person with exceptional communication skills and meticulous attention to detail. This person should have experience working in an office environment, performing administrative duties, and providing support to upper-level management. This role is vital to the smooth operation of Novus Home Mortgage and as such must be a reliable team member.

  • Support the CEO primarily and provide additional support to Executive Team members, as directed
  • Manage CEO's calendar
  • Organize and prepare for business meetings and events, including scheduling, confirming attendance, organizing rooms, technology, and meals
  • Draft reports and visual graphics to prepare executives for meetings
  • Take minutes during meetings
  • Answer and respond to phone calls, communicate messages and information to the CEO; draft outgoing correspondence, compose emails, and memos.
  • Act as the liaison between upper management and the other staff
  • Take data from departmental reporting and combine all data into streamlined reports
  • Provide general administrative support as needed
  • Ability to handle confidential material in an appropriately discrete manner QUALIFICATIONS:
    • Exceptional technical skills with advanced reporting capabilities
    • Ability to interact with all levels of company staff and high-level clients
    • Impeccable verbal and written communication skills
    • Familiarity with all Microsoft Office products
    • Strong time management and multitasking skills
    • Ability to work quickly under pressure
    • Problem-solving and decision-making skills
    • Attention to detail EDUCATION AND EXPERIENCE:
      • 5+ years of experience working directly for CEO/Executive Staff in an administrative capacity
      • High School diploma- required
      • Bachelor's Degree- preferred, but not required
        Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
        The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Keywords: Novus Home Mortgage, Waukesha , Executive Assistant, Other , Waukesha, Wisconsin

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