Programs & Projects Analyst (Paperless Project - Records Unit) - LTE

Company: Waukesha County
Location: Waukesha
Posted on: May 22, 2023

Job Description:

DescriptionUnder the direction of the HIM Supervisor, will plan, develop, coordinate, supervise, and evaluate department programs as it relates to the Paperless Project; to assist in the implementation and administration of such activities; and to perform other duties as required.SPECIFIC DUTIES OF THE POSITION:The specific duties of the Waukesha County Department of Health and Human Services (WCDHHS) Program and Projects Analyst (Paperless Project) include:* Reviews, analyzes, and evaluates paper-based and electronic record forms as they relate to conversion and transition to a paperless environment* Recommends efficiencies within department programs to streamline processes associated with documentation and storage of documents* Works with HIM Supervisor to develop and administer the records management policies and procedures for electronic records, electronic Health Records, and storage, retrieval, release, and destruction of all department records and related forms.* Follows and adheres to County policies and procedures and Federal, State, and Local regulations.* Researches, analyzes, reviews, and evaluates State and Federal privacy, security and confidentiality laws and coordinates with HIM Supervisor, WCDHHS Compliance, County legal counsel, and other key departments and divisions to ensure the development and implementation of appropriate policies and procedures and privacy and security practices.* Assists the HIM Supervisor in training the HIM team on all policy and procedures related to the paperless transition and implementation.* Updates and maintains job specification manuals* Performs other duties as apparent or assigned.Example of Duties* Researches, analyzes and evaluates the operation and utilization of department programs and services to address resources, funding and population needs; evaluates options, makes recommendations and develops or procures needed data solutions.* Coordinates and monitors the efforts of department staff in the formulation and development of long-range plans, goals, and priorities to ensure consistency with department and County policies.* Designs and utilizes research instruments and procedures; compiles the results and evaluates program and service needs; identifies data quality issues and recommends changes for improvement.* Develops policies and procedures to address departmental processes or concerns.* Prepares operational and statistical reports and records to support recommendations for expansion, reduction, reorganization, or elimination of services or programs.* Ensures that department purchased or contracted services remain in compliance with state and federal regulations and guidelines or obtains waivers from the appropriate agency.* Researches, analyzes, reviews, evaluates and interprets legislation, court decisions, regulations, trends and variances, and provides input to ensure compliance, efficiency, and /or relevant programming.* Analyzes, evaluates, and interprets data trends and variances through the use of computerized information and provides input as to the efficiency and volume of services delivered.* Develops program specifications and evaluation standards for department and contracted services; coordinates the request for proposal process including development, distribution, and evaluation; and makes recommendations regarding selection of provider.* Coordinates the development of the strategic plan for the department; serves as the point person for the department and monitors the implementation of the plan.* May identify funding sources and write grant applications; implement and oversee implementation to ensure compliance with requirements and prepare progress and statistical reports.* Develops, coordinates and may present training to assist all levels of staff to perform their duties more effectively and efficiently.* May compile, review, analyze, and monitor financial data on an on-going basis and may recommend proper accounting and budgeting treatments for financial transactions and procedures.* May review, analyze and monitor the allocation and distribution of the operating budget, investigate variances and make corrections or adjustments to the various accounts.* May supervise, assign, coordinate, train, and evaluate employees in a unit of the department.* Interprets and explains services and programs to committees, community organizations, and professional organizations.* Establishes and maintains effective working relationships with staff, vendors, governmental agencies, community organizations, and the public.* Performs other duties as required.QUALIFICATIONSEssential Knowledge and Abilities* Comprehensive knowledge of the principles, practices, and techniques of planning and program monitoring and evaluation.* Comprehensive knowledge of federal and state regulations and requirements regarding departmental service programs.* Comprehensive knowledge of the role and function of the department within the community.* Considerable knowledge of survey, research, investigation and statistical methods and techniques; and of data mapping.* Considerable knowledge of purchase of service contract requirements.* Considerable knowledge of the practice of public information and public relations.* Considerable knowledge of the standards, legislation, and policies affecting department programs and services.* Considerable knowledge of computer systems and statistical software.* Working knowledge of financial principles, practices, and procedures.* Working knowledge of supervisory principles and practices, and of department policies and procedures.* Working knowledge of computerized department program software, Internet access, database, spreadsheet and word processing programs.* Ability to handle personnel concerns of the staff.* Ability to utilize word process, database, and spreadsheet programs.* Ability to conduct complex technical research, interviews, and surveys; gather and analyze information and make appropriate and comprehensive written and oral recommendations.* Ability to plan, implement, and evaluate programs and services covering a variety of areas.* Ability to prepare and maintain accurate records and reports.* Ability to plan, organize and coordinate the efforts of others in program and data collection analysis and preparation of detailed and complex program and financial information.* Ability to establish and maintain effective working relationships with staff, vendors, governmental agencies, community organizations and the public.* Ability to assess the administrative and operational impact of recommendations.Minimum QualificationsYou must meet these minimum Training and Experience requirements:* Graduation from a recognized college or university with a bachelor's degree in business or public or healthcare administration, the social services, police science, or a closely related field.* Two (2) years of responsible professional work experience which includes research, analysis, evaluation, planning, project management, law enforcement duties, or a closely related area.* A master's degree in an area listed above maybe substituted for one year of the work experience requirement.* For work assignments supervising health information management or medical billing units additional work experience may be substituted for the possession of a bachelor's degree as follows:a. Associate degree and two (2) years of additional work experience.b. High School Diploma and four (4) years of additional work experience.Supplemental InformationRHIA and/or RHIT certification is preferred.

Keywords: Waukesha County, Waukesha , Programs & Projects Analyst (Paperless Project - Records Unit) - LTE, Professions , Waukesha, Wisconsin