Programs & Projects Analyst (Paperless Project - Records Unit) - LTE
Company: Waukesha County
Location: Waukesha
Posted on: May 22, 2023
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Job Description:
DescriptionUnder the direction of the HIM Supervisor, will plan,
develop, coordinate, supervise, and evaluate department programs as
it relates to the Paperless Project; to assist in the
implementation and administration of such activities; and to
perform other duties as required.SPECIFIC DUTIES OF THE
POSITION:The specific duties of the Waukesha County Department of
Health and Human Services (WCDHHS) Program and Projects Analyst
(Paperless Project) include:* Reviews, analyzes, and evaluates
paper-based and electronic record forms as they relate to
conversion and transition to a paperless environment* Recommends
efficiencies within department programs to streamline processes
associated with documentation and storage of documents* Works with
HIM Supervisor to develop and administer the records management
policies and procedures for electronic records, electronic Health
Records, and storage, retrieval, release, and destruction of all
department records and related forms.* Follows and adheres to
County policies and procedures and Federal, State, and Local
regulations.* Researches, analyzes, reviews, and evaluates State
and Federal privacy, security and confidentiality laws and
coordinates with HIM Supervisor, WCDHHS Compliance, County legal
counsel, and other key departments and divisions to ensure the
development and implementation of appropriate policies and
procedures and privacy and security practices.* Assists the HIM
Supervisor in training the HIM team on all policy and procedures
related to the paperless transition and implementation.* Updates
and maintains job specification manuals* Performs other duties as
apparent or assigned.Example of Duties* Researches, analyzes and
evaluates the operation and utilization of department programs and
services to address resources, funding and population needs;
evaluates options, makes recommendations and develops or procures
needed data solutions.* Coordinates and monitors the efforts of
department staff in the formulation and development of long-range
plans, goals, and priorities to ensure consistency with department
and County policies.* Designs and utilizes research instruments and
procedures; compiles the results and evaluates program and service
needs; identifies data quality issues and recommends changes for
improvement.* Develops policies and procedures to address
departmental processes or concerns.* Prepares operational and
statistical reports and records to support recommendations for
expansion, reduction, reorganization, or elimination of services or
programs.* Ensures that department purchased or contracted services
remain in compliance with state and federal regulations and
guidelines or obtains waivers from the appropriate agency.*
Researches, analyzes, reviews, evaluates and interprets
legislation, court decisions, regulations, trends and variances,
and provides input to ensure compliance, efficiency, and /or
relevant programming.* Analyzes, evaluates, and interprets data
trends and variances through the use of computerized information
and provides input as to the efficiency and volume of services
delivered.* Develops program specifications and evaluation
standards for department and contracted services; coordinates the
request for proposal process including development, distribution,
and evaluation; and makes recommendations regarding selection of
provider.* Coordinates the development of the strategic plan for
the department; serves as the point person for the department and
monitors the implementation of the plan.* May identify funding
sources and write grant applications; implement and oversee
implementation to ensure compliance with requirements and prepare
progress and statistical reports.* Develops, coordinates and may
present training to assist all levels of staff to perform their
duties more effectively and efficiently.* May compile, review,
analyze, and monitor financial data on an on-going basis and may
recommend proper accounting and budgeting treatments for financial
transactions and procedures.* May review, analyze and monitor the
allocation and distribution of the operating budget, investigate
variances and make corrections or adjustments to the various
accounts.* May supervise, assign, coordinate, train, and evaluate
employees in a unit of the department.* Interprets and explains
services and programs to committees, community organizations, and
professional organizations.* Establishes and maintains effective
working relationships with staff, vendors, governmental agencies,
community organizations, and the public.* Performs other duties as
required.QUALIFICATIONSEssential Knowledge and Abilities*
Comprehensive knowledge of the principles, practices, and
techniques of planning and program monitoring and evaluation.*
Comprehensive knowledge of federal and state regulations and
requirements regarding departmental service programs.*
Comprehensive knowledge of the role and function of the department
within the community.* Considerable knowledge of survey, research,
investigation and statistical methods and techniques; and of data
mapping.* Considerable knowledge of purchase of service contract
requirements.* Considerable knowledge of the practice of public
information and public relations.* Considerable knowledge of the
standards, legislation, and policies affecting department programs
and services.* Considerable knowledge of computer systems and
statistical software.* Working knowledge of financial principles,
practices, and procedures.* Working knowledge of supervisory
principles and practices, and of department policies and
procedures.* Working knowledge of computerized department program
software, Internet access, database, spreadsheet and word
processing programs.* Ability to handle personnel concerns of the
staff.* Ability to utilize word process, database, and spreadsheet
programs.* Ability to conduct complex technical research,
interviews, and surveys; gather and analyze information and make
appropriate and comprehensive written and oral recommendations.*
Ability to plan, implement, and evaluate programs and services
covering a variety of areas.* Ability to prepare and maintain
accurate records and reports.* Ability to plan, organize and
coordinate the efforts of others in program and data collection
analysis and preparation of detailed and complex program and
financial information.* Ability to establish and maintain effective
working relationships with staff, vendors, governmental agencies,
community organizations and the public.* Ability to assess the
administrative and operational impact of recommendations.Minimum
QualificationsYou must meet these minimum Training and Experience
requirements:* Graduation from a recognized college or university
with a bachelor's degree in business or public or healthcare
administration, the social services, police science, or a closely
related field.* Two (2) years of responsible professional work
experience which includes research, analysis, evaluation, planning,
project management, law enforcement duties, or a closely related
area.* A master's degree in an area listed above maybe substituted
for one year of the work experience requirement.* For work
assignments supervising health information management or medical
billing units additional work experience may be substituted for the
possession of a bachelor's degree as follows:a. Associate degree
and two (2) years of additional work experience.b. High School
Diploma and four (4) years of additional work
experience.Supplemental InformationRHIA and/or RHIT certification
is preferred.
Keywords: Waukesha County, Waukesha , Programs & Projects Analyst (Paperless Project - Records Unit) - LTE, Professions , Waukesha, Wisconsin
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